How to Prepare Your Restaurant for the Holiday Rush

In the restaurant industry, the rush starts the day before Thanksgiving, and doesn’t really end until after New Year’s Eve. It ends on a busy note as New Year’s Eve also known as the fourth busiest day of the year for restaurants. To handle an influx like that, it is best to start preparing before the turkey ever hits the table. By preparing appropriately you can help to reduce the strain on your staff while keeping customers happy and keeping your business in the black.

Manage Employee Expectations

It is crucial to make it clear to employees what is expected of them during this crazy time. Whether that means a freeze on PTO, long shifts, or extra responsibilities, make an effort to clearly communicate your expectations and possible policy changes. Consider posting these changes on a community board next to the schedule or during an all-staff meeting. If you don’t make your expectations clear, you run the risk of having disgruntled employees who might offer less than stellar customer service.

Train Your Servers in Efficiency

During this busy season, it is all-hands-on-deck, so everyone needs to be willing to handle tasks they aren’t usually called to do. Servers can help by pre-bussing tables with bus bins and boxes. This can help to decrease the wait time for customers and keep things running smoothly. Try to suggest dishes and seasonal menu items as the guests are being seated. Chances are the quicker a suggestion is made, the sooner they will make up their mind quicker and keep things moving.

Another tip to keep guests moving, is by bringing them their bill as soon as they are done eating. Give them the option of paying but don’t be pushy. Remind them that there is no rush to avoid seeming to aggressive and making them feel unwelcome.

Hiring Seasonal Help

Hiring seasonal help is a great way to handle the extra business and make sure you aren’t overworking your regular staff. You can start your recruitment efforts by talking to your summer seasonal help. Some of the them might be college students looking to make some money while they are home for the holidays.

To get an idea of how much additional staff you will need, take a look at historical data to give you an idea for the upcoming holiday season. Evaluate the busiest days, and staff accordingly. If this is your first holiday season in business, try to pull data from particularly busy times since you opened your doors. If Thursday nights were unexpectedly busy through November, schedule additional staff during those times in the upcoming days.

Provide Staff Incentives

While your business is your top priority, not all of your staff might feel that way during the holidays. As busy as your restaurant is, you have to remember that your staff is missing out on time with family and friends to be at work. On top of that being required to work extra shifts can lead to some feelings of resentment. To help keep morale high, consider offering some incentives. Things like holiday bonuses, an employee party, or small gifts can go a long way in lifting spirits.

If you are running a seasonal promotion, you can offer incentives to the employee who sells the most. Selling tickets to a New Year’s Eve party? Perhaps the staff member who sells the most tickets is rewarded with a bonus or doesn’t have to work that day.

Offer a Seasonal Menu

Offering a seasonal menu can be a great help to your staff. Not only does it make the time of year feel a little more special to guests, but also contributes to a quicker turnover. Not to mention it makes it easier for your staff to upsell. These items are fun, festive, and available for a limited time. Staff can work with all of these aspects to entice customers to purchase.

The holiday season is a time when customers are gathering and indulging, so a seasonal menu is a great way to make some money. People who wouldn’t normally indulge in a cocktail can be seen partaking in alcoholic eggnog or ordering an extra decadent dessert.

Manage Inventory Closely

Of course, it’s easy to realize that inventory will decrease quickly during your busiest time of year; it’s totally different, however, to be in the middle of a mad rush and realize you have run out of a signature ingredient. Try your best to regulate inventory. Take a look back at your ordering records from previous years and pull together an ordering plan based upon those numbers and your expected increase in sales.

Do your best to ensure that you don’t run out of items, as it leaves a bad impression during a time of the year when customers are already very stressed.

Online Success

Another strategy to control the chaos is by offering online reservations and ordering. Online reservations reduce the strain on a host or hostess rushing between taking phone reservations and doing their best to seat the influx of customers.

By offering online ordering you can not only widen your market, but improve order accuracy. In a crowded restaurant it can be hard to hear customers, or the general rush can lead to mistakes. Online ordering eliminates these issues that lead to mistakes. By having one employee devoted to online orders or online orders and online reservations, it helps to free up the rest of your employees. They can be left to focus on the customers in the restaurant.

The holidays are so full of cheer that it can be hard to catch your breath in all the craziness. Fortunately, there are steps you can take to reduce the stress on your staff and keep your customers happy. By looking through records, prepping your staff, and integrating online strategies, you can look forward to an efficient and successful holiday season.

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