In the restaurant industry, the rush starts the day before Thanksgiving, and doesn’t really end until after New Year’s Eve. It ends on a busy note as New Year’s Eve also known as the fourth busiest day of the year for restaurants. To handle an influx like that, it is best to start preparing before the turkey ever hits the table. By preparing appropriately you can help to reduce the strain on your staff while keeping customers happy and keeping your business in the black.

Manage Employee Expectations

It is crucial to make it clear to employees what is expected of them during this crazy time. Whether that means a freeze on PTO, long shifts, or extra responsibilities, make an effort to clearly communicate your expectations and possible policy changes. Consider posting these changes on a community board next to the schedule or during an all-staff meeting. If you don’t make your expectations clear, you run the risk of having disgruntled employees who might offer less than stellar customer service.

Train Your Servers in Efficiency

During this busy season, it is all-hands-on-deck, so everyone needs to be willing to handle tasks they aren’t usually called to do. Servers can help by pre-bussing tables with bus bins and boxes. This can help to decrease the wait time for customers and keep things running smoothly. Try to suggest dishes and seasonal menu items as the guests are being seated. Chances are the quicker a suggestion is made, the sooner they will make up their mind quicker and keep things moving.

Another tip to keep guests moving, is by bringing them their bill as soon as they are done eating. Give them the option of paying but don’t be pushy. Remind them that there is no rush to avoid seeming to aggressive and making them feel unwelcome.

Hiring Seasonal Help

Hiring seasonal help is a great way to handle the extra business and make sure you aren’t overworking your regular staff. You can start your recruitment efforts by talking to your summer seasonal help. Some of the them might be college students looking to make some money while they are home for the holidays.

To get an idea of how much additional staff you will need, take a look at historical data to give you an idea for the upcoming holiday season. Evaluate the busiest days, and staff accordingly. If this is your first holiday season in business, try to pull data from particularly busy times since you opened your doors. If Thursday nights were unexpectedly busy through November, schedule additional staff during those times in the upcoming days.

Provide Staff Incentives

While your business is your top priority, not all of your staff might feel that way during the holidays. As busy as your restaurant is, you have to remember that your staff is missing out on time with family and friends to be at work. On top of that being required to work extra shifts can lead to some feelings of resentment. To help keep morale high, consider offering some incentives. Things like holiday bonuses, an employee party, or small gifts can go a long way in lifting spirits.

If you are running a seasonal promotion, you can offer incentives to the employee who sells the most. Selling tickets to a New Year’s Eve party? Perhaps the staff member who sells the most tickets is rewarded with a bonus or doesn’t have to work that day.

Offer a Seasonal Menu

Offering a seasonal menu can be a great help to your staff. Not only does it make the time of year feel a little more special to guests, but also contributes to a quicker turnover. Not to mention it makes it easier for your staff to upsell. These items are fun, festive, and available for a limited time. Staff can work with all of these aspects to entice customers to purchase.

The holiday season is a time when customers are gathering and indulging, so a seasonal menu is a great way to make some money. People who wouldn’t normally indulge in a cocktail can be seen partaking in alcoholic eggnog or ordering an extra decadent dessert.

Manage Inventory Closely

Of course, it’s easy to realize that inventory will decrease quickly during your busiest time of year; it’s totally different, however, to be in the middle of a mad rush and realize you have run out of a signature ingredient. Try your best to regulate inventory. Take a look back at your ordering records from previous years and pull together an ordering plan based upon those numbers and your expected increase in sales.

Do your best to ensure that you don’t run out of items, as it leaves a bad impression during a time of the year when customers are already very stressed.

Online Success

Another strategy to control the chaos is by offering online reservations and ordering. Online reservations reduce the strain on a host or hostess rushing between taking phone reservations and doing their best to seat the influx of customers.

By offering online ordering you can not only widen your market, but improve order accuracy. In a crowded restaurant it can be hard to hear customers, or the general rush can lead to mistakes. Online ordering eliminates these issues that lead to mistakes. By having one employee devoted to online orders or online orders and online reservations, it helps to free up the rest of your employees. They can be left to focus on the customers in the restaurant.

The holidays are so full of cheer that it can be hard to catch your breath in all the craziness. Fortunately, there are steps you can take to reduce the stress on your staff and keep your customers happy. By looking through records, prepping your staff, and integrating online strategies, you can look forward to an efficient and successful holiday season.

Having a well-designed hostess or point of sale station helps to increase organization, further the aesthetic, and clue the customer in to what they can expect from your eatery.  After all, the hostess or point of sale station is usually the first thing that a customer sees when entering your restaurant. It helps create the story of your brand.

Benefits of a Hostess Station

A hostess station can also help your staff stay organized. Staying organized is crucial to keeping up during busy shifts and allowing staff to focus on customer service, instead of trying to find where the menus are. With customizable drawers, shelves, and cubbies, the stations can help to keep things from getting cluttered and out of control. Having a hostess station that is equipped with storage shelves underneath the surface can save your staff trips to your back area, and make refilling utensils, napkins, and sugar not only more convenient, but less time consuming.

Hostess stands, and the utilization of one, is a great way to control and increase table turnover. It also helps in keeping track of how many guests are coming through the door and help with managing the flow. These numbers can then be looked at later in time to determine busy times and help with the ordering process.

If you are considering adding custom furniture to your restaurant, a hostess station is a great place to start. Custom hostess stations are built to meet the individual needs of your restaurant. Do you need drawers or cupboards? Perhaps you need both. Are you looking to store t-shirts that can be sold to customers as a reminder of their good experience? Or maybe you just need a station for you hostesses to use for menu storage. All of this can be taken into consideration with a custom creation.

What You Need to Know Before Ordering

There are a few things that you can do to make the ordering process flow more easily. The first is to have already measured the space you plan to put it in. Only you know what size will work in your restaurant. By determining this and having the information readily available for your sales representative, you can help the entire process run more smoothly.

Next, take a moment to consider your needs vs. your wants. You might want your logo imprinted into the wood, but you need to have storage for crayons and children’s menus. Determine the top priorities for your station so that it has great functionality and looks good. By thinking about this ahead of time, it’ll be easier to communicate to someone in sales, when the time comes.

Finally, think about the overall aesthetics. Hostess stations are predominantly made of wood or particle board, with reclaimed wood hostess stations being particularly popular. They are also usually available in a variety of stains. If you decide to put doors put on your stand, you’ll want to consider if you want the fronts to be made of wood or a different material such as metal or glass. Smaller details such as the look and color of the hardware can also have a big effect on the overall design of the piece.

 

A hostess station is more than just an interior design choice. It looks good, but it also benefits your business by being integral to the efficiency of a restaurant. Having a station that fits your design makes a statement to customers about what they can expect from your restaurant, helps with organization, and enhances the overall aesthetic.

 

To discuss your customization options, you can speak with one of our customer care representatives by calling 800-986-5352.

When looking at restaurant seating there are a lot of different things to look for. A phrase you might see appearing quite often during your search is the term ‘flex back’. But what exactly is a flex back? A flex back chair or bar stool has a back that tilts as the person seated moves or applies pressure on the back.

So, now you might be asking yourself “what is the benefit of a flex back?” They add comfort to the chair by allowing your customers to lean back and get comfy, instead of hitting the unmoving pieces of a standard back.

The piece that allows the back to flex is usually a metal piece that securely connects the seat to the back. It is secure enough to ensure the furniture retains its structural integrity, but also allow for some movement.

Studies have shown when customers feel comfortable they stay longer; when they stay longer, they spend more. Restaurants with a more formal atmosphere, that want to encourage diners to stay and continue ordering, tend to opt for comfortable furniture with features like flex backs. This is often seen in bucket bar stools where the intent is to keep customers at the bar.

Standard and flex back options are both structurally sound and hold similar capacities. Ultimately, a flex back allows for additional comfort for your customers and increased spending potential at your restaurant.

Over the past few years, you may have noticed an increase in large dining tables in restaurants. In the past tables of this size were usually relegated to the family dining room, but now these communal tables are popping up in restaurants all over the country.

These tables are used to facilitate communal dining, which is the practice of dining with others, usually accommodating more than one party. While they might be reminiscent of cafeterias and beer halls, they have gotten a facelift in recent years. With both indoor and outdoor options designed to work with current trends, these tables help to complete the look of a restaurant, instead of just being a way to save space.

The concept is centered on food and people coming together to share a meal. The sharing of a table helps to break down the barriers of the restaurant and promotes conversation flow among patrons.

Most restaurants never dreamed their patrons would tolerate dining with strangers, but it makes good business sense. The large tables allow restaurants to accommodate large groups more easily. Even when the table is split into several parties, it adds seats, creating a good use of space.

Many cities with a large “foodie” market have seen great success with communal dining tables. Cities like Boston, Chicago, and New York see small groups come in, sit down, and interact with each other. Then they end up discussing the food and end up buying each other drinks and making new friends.

If you have the right space, and think it will work with your concept, there are many options to choose from to fit your look. It is recommended that the tables be large enough to seat from 8 to 12 guests and be at least 30 inches wide to ensure that everyone has enough space for food and electronic devices.

Do you think a communal dining experience would enhance your restaurant? Let us know in the comments below!

If there is one trend that has come to the forefront of the restaurant industry in the past few years it is that consumers are more aware of the health effects of food on their bodies. They what to know where their food is being sourced from, if it is organic, and how is it being prepared. There is a whole market of people that struggle to find places to eat out that coincide with their food restrictions. Those who for health reasons or personal reasons have chosen to go gluten-free.

There are two types of gluten sensitivities. Those caused by Celiac disease and those caused by non-celiac gluten sensitivity. These people don’t experience the same kind of injury and irritation to the small intestine as those with celiac disease, but gluten intolerance can still cause physical and mental problems. Celiac disease itself presents with four different types of varying severity.

Gluten is a substance that is present in cereal grains, especially wheat, that is responsible for the elastic texture of the dough and is a mixture of two proteins. Currently, about 3.1 million people across the U.S.A. follow a gluten-free diet.

It is an entire market of people that you can open your doors to by making some changes to your current systems.  Expectations are higher than ever, and your restaurant might be missing out on profits that you aren’t even aware of.

Changes in Your Kitchen

If you are going to offer gluten-free options on your menu, you need to have the appropriate configuration in your kitchen. Your biggest hurdle will be cutting out cross contamination. Gluten-free products cannot come in to contact with items that have touched gluten-containing foods. For example, a gluten-free pizza cannot be cooked in the same oven as a pizza prepared with gluten ingredients.

Now, this may seem like a chore but there are some easy ways to separate your foods and tools.

• Dedicate a section of your line to only gluten-free food prep
• Keep items separate in storage and walk-ins to avoid cross-contamination
• Use color-coded equipment to avoid contamination

Offering gluten-free options is not as hard as it may originally seem, as long as you keep up with your systems of avoiding cross contamination.

Educate Your Staff

The second most important thing you can do, after making changes in your kitchen, is to educate your staff. Many have heard of the gluten-free “trend” but don’t really know what it is, or how it can affect their customers.  Take some time during a staff meeting to discuss your new menu options and their importance. If you know someone with a gluten intolerance, you could invite them to speak to your staff of their struggles. Knowledge is everything in getting your staff to buy into your new program.

Make sure to encourage them to not judge their customers when they discuss a gluten intolerance. 72% of people leading a gluten-free diet are classified as “PWAGs” – people without celiac disease avoiding gluten. It is important for staff not to roll their eyes or make comments if they feel that a customer might not truly need gluten-free food. Customers with dietary restrictions want to have their concerns heard just like any other customer. It is not their place to judge and ultimately having a good attitude will lead to better tips.

Adjusting Your Menu

There are several ways that your menu can become more gluten-free friendly. Offer gluten-free substitutes to some of your meals. Cornstarch can be a great substitute for flour in certain circumstances.  Order more gluten-free ingredients to have in your kitchen. That way if a customer asks if you have pasta noodles, you can accommodate them. They’ll certainly be appreciative of your forethought.

How much of your menu that you decide to make gluten-free is up to you but having several options would most likely be beneficial. You need to evaluate on a case by case basis how much your current restaurant lends itself to gluten-free options. For example, if you are a Mexican restaurant you might consider offering taco salads or ordering gluten-free wraps. It is not necessary to completely rework your menu if you don’t have the funds or your food doesn’t lend itself well to gluten-free alternatives. Even a few adjustments will help to keep your restaurant relevant and communicate to customers that you are making an effort.

 

To help customers easily identify your gluten-free foods, you can create a menu ledger. Having clearly marked symbols to inform customers of your dishes that are completely gluten-free or have substitutes available can help to make the ordering process simpler. The easier that your menu is to understand for those that are gluten-free, the more comfortable they can feel.

Offering these options will take some adjustment for you and your team. But ultimately, you’ll see the benefits of increased profits and staying competitive in the market. Bethany Jarmul was diagnosed with a gluten intolerance in 2014 and has been searching for dining out options ever since. “As someone who has a gluten intolerance, the first thing I look for in a restaurant is whether or not they provide gluten-free options. If I find a place that offers a lot of gluten-free dishes, I’m likely to make that one of my go-to spots.”

Bethany represents an entire market of customers searching for their next go-to gluten-free spot. Why not make it your restaurant?

How to Promote

You’ve made the changes to your menu, added new ingredients to your kitchen, and educated your staff. Now it is time to get the word out about your new options. Traditional methods are great options Flyers, radio, and social media, are all perfect ways to talk about the benefits of your new food.

One area, in particular, you might like to consider is in Facebook groups that are focused on the gluten-free lifestyle. These groups can have thousands of members all looking for options that make their lives a little bit easier. Simply search gluten free on the Facebook search bar and then narrow your search to groups and you should find plenty of options.

Providing gluten-free options is the fastest growing trend in the restaurant industry and with good reason. Industry powerhouses like Arby’s, Burger King, and Domino’s Pizza are offering gluten-free items. More and more Americans are choosing to go gluten-free for health reasons and the need for innovative food options is greater than ever. Establishing your restaurant as gluten-free friendly is a great way to bring in new customers and establish loyal ones for years to come. Nothing creates loyal customers like the ability to have an honest discussion about their food. It will take some organizing, but your efforts will be well worth it to keep your restaurant relevant and once the profits start rolling in.

 

 

Something even the most knowledgeable restaurant owners seem to be unsure of is when they should order furniture for their new restaurant. In the world of express shipping and Amazon Prime, consumers tend to think that they don’t need to order things very far in advance. This is not the case with commercial furniture. When asking yourself “when should I order my furniture?” The answer is: the sooner the better.

Ideally, you should begin your search at around 10 weeks before you want the furniture to arrive. It seems like a lot of time, but it will go by faster than you think.  Starting earlier gives you time to research, place the order, and receive the furniture before your opening.

The time it takes for your furniture to arrive on your doorstep is dependent upon a couple different factors. This first of which is the type of furniture you order. Items that are custom built such as reclaimed booths, or custom vinyl seats, have a production time, where other items might not.

By calling in advance, you can also check the stock of the item you have your eye on. Popular items sell out quickly. Stock fluctuates daily and can affect your expected arrival date. Even if an item says out of stock it is good to call and see when the next shipment is arriving. The earlier you call the better to either reserve your items, or get your name on the preorder list.

Transit time is another factor in your furniture’s arrival. Most large furniture items ship LTL. You’ll want to take into account the location of the place you are ordering from in relation to where you are located. Items traveling from across the United States are going to take longer than items coming from across the state.

Purchasing outdoor furniture can be a little different than purchasing indoor items. If you are looking to get outdoor furniture for the spring/summer season, February is a good time to order. You want to have your furniture before the weather breaks and customers start asking to sit on your patio. Waiting too long to call could put you in the danger zone of not being able to receive your furniture until part way through the season.

It is best to order your restaurant furniture well before your open date, about 10 weeks, to make sure that you can get the items you want, in the time frame that works for you. If you have your eye on some pieces that we offer at East Coast Chair & Barstool, you can get your order started today by calling our Customer Care Team at 800-986-5352.

By David Scott Peters
TheRestaurantExpert.com

If you have poor cash handling procedures in place in your restaurant, no other system you put in place will matter. I don’t care how efficient your restaurant is, if every penny of your sales isn’t deposited in the bank, there won’t be enough money to pay your bills. Cash controls must take top priority. No matter what you think needs to be addressed first, I tell restaurant owners to prioritize the review of restaurant cash handling procedures over everything else.

Here are some samples of classic cash handling errors we see in restaurants all the time:

1. Change in a glass or a drawer. This is a practice used to simplify the nightly deposit. It is used two different ways. First, it’s a time saver to avoid counting loose change. Second, it is used to make the nightly deposit balance exactly to what the point of sales system says the cash balance should be.
2. A week’s worth of unsecured checks in an unlocked filing cabinet. We often see this when the general manager or the owner is the only one allowed to make a bank run, when there is not enough cash to deposit due to credit card purchases or because the owner or manager is just plain lazy.
3. A bin with a year’s worth of used non-voided paper gift certificates. While management was doing the right thing making sure all of the gift certificates used were accounted for on a nightly basis, they failed to write the word void on them and then saved them in an unsecured clear bin. Any employee could steal a small amount on a daily basis and reuse them to keep cash sales.
4. Customer checks taped to the office wall. Many restaurants cater or hold banquets on premise. This means you will have customers leave a deposit check to guarantee the party will happen. This practice is meant to cover costs if they cancel. The challenge comes when the owner or manager doesn’t deposit the checks and tapes them to the wall, because you don’t know if payment is good. A dishonest employee could steal the checks or use the information to steal your customer’s identity and conduct check fraud.
5. Credit card numbers recorded in a book. In July 2010, a new law was enacted that makes it illegal to retain customers’ credit card numbers in anything other than a secure online record keeping system that meets the law’s requirements. Failing to follow the law’s requirements can result in fines as much as $5,000 for each credit card number kept.
6. Blank checks and forged checks to routinely pay for deliveries. It is a common practice that restaurant owners leave blank checks to pay for invoices, or they allow a key employee, who is not authorized to sign checks, to simply forge their signature to pay for invoices. This exposes you to a great deal of liability.

If you any of these procedures is in place in your restaurant, know that you’re leaving yourself open to theft and liability. It is your responsibility to make sure ALL of your money makes it into the bank on a daily basis. You must eliminate poor cash handling procedures, eliminate the majority of ways your cash can be stolen and avoid costly fines through proper systems.

David Scott Peters is a restaurant consultant, event speaker and founder of TheRestaurantExpert.com, a company committed to the success of independent restaurants. TheRestaurantExpert.com offers an exclusive online restaurant management software designed specifically to meet the complete operational needs of independent operators, including holding their managers accountable and running a profitable business. Combined with one-on-one coaching and group workshops, TheRestaurantExpert.com is helping independent restaurants find success in the highly competitive restaurant industry. Download a free report to discover the #1 secret to lowering food and labor costs and running the independent restaurant you’ve always dreamed of. Learn more about how David can help you at www.TheRestaurantExpert.com.

Commercial kitchens are notorious for the hustle and bustle that happens behind the doors; while the customers might see the relaxed atmosphere of the dining room, the kitchen is anything but. That being said, it is also one of the most dangerous rooms in your restaurant. With a few easy steps, you can help ensure the safety of your employees and patrons, and protect against financial losses.

Fire Safety

The biggest hazard to a commercial kitchen is a fire. Nearly 8,000 eating and drinking establishments report a fire each year, according to 2006-2010 data tabulated by the National Fire Protection Association (NFPA). Fire causes over $246 million in restaurant property damage each year and can devastate a restaurant, leading to lost revenues and even permanent closure.

A great way to combat a fire is by installing an effective kitchen fire suppression system. Look for a  system from a company that provides trained technicians to install the system, provide routine inspections, and service the equipment. Current U.S. codes require a UL3000 hood extinguishing system along with a k-rated fire extinguisher.

Be proactive about fire safety by maintaining and inspecting your fire alarm system. Try to create a schedule to inspect the alarms on a regular basis. Check to make sure that the batteries are still in working order. The alarm will let you know when the batteries are getting low by beeping periodically even when there is no smoke. Experts recommend checking your fire alarms every six

months. While checking don’t forget to check the batteries for corrosion, which can also cause the alarm to malfunction.

 

In the event of a fire, ensure that all posted signs are easy to read and visible, not only for employees but patrons as well. Make sure to keep you evacuation routes clear. This is a safety measure, but if routes are blocked it can also be a code violation.

Ensure that all posted signs are easy to read and visible, not only for employees but patrons as well. You don’t want to see anyone harmed if something should happen.

Having properly functioning fire alarms can alert not only your employees and patrons, but also the fire department of any serious situations. Regular fire drills and well-displayed evacuation routes also help to ensure the safety of everyone. Practice the drills to help identify any area of confusion that should be remedied before an actual fire breaks out.

Equipment Safety

In addition to fire, improper equipment is a huge concern in a commercial kitchen. Deep fryers are not only a concern for fire safety but also for burns.  Hot oil is very dangerous and requires a 16-inch clearance to ensure that all staff members are safe. Keep in mind that child labor laws do not permit workers younger than 16 to cook or use a deep fryer. Always have team members wear steam gloves when changing or filtering the oil to protect against burns. Another aspect of fryer safety is keeping the floor near the fryer very clean; oil from the fryer can easily make its way to the floor and cause a fall leading to injury.

Keeping your kitchen as grease free as possible increases not only safety but productivity. Commercial kitchens are full of grease. Cleaning grease traps on a 6-month interval may be an industry standard, increasing the cleaning frequency based upon how quickly the grease accumulates helps cut back on the likelihood of blockages. According to the EPA, grease is the primary cause of sewer blockages that lead to overflows in the kitchen.

Knives are one of the most commonly used tools in a chef’s arsenal and present a constant danger in a commercial kitchen. Believe it or not, dull blades are more likely to slip and cause injuries, so keep you knives sharp. Utensils made of high carbon stainless steel hold their sharpness longer and might be a good investment so you aren’t spending lots of time sharpening blades. It is also important to avoid knives with wood handles as they are more likely to become oily and slip from the users grasp.

Training

One of the most helpful ways to improve your kitchen safety is to provide your staff with the appropriate training. Staff should always be trained on the proper way to use new equipment and the dangers that are associated with improper use.

In addition to new equipment training, consider sharing with your team a few other pieces of information to help keep your kitchen safe.

Train your staff to:

• Properly use a fire extinguisher
• Clean up grease
• Never throw water on a grease fire
• Store flammable liquids properly
• Use chemical solutions correctly
• Be able to power down equipment – Train at least one worker per shift on how to correctly shut off the gas and electrical power in case of an emergency.

Sometimes it is difficult to make your safety training engaging, yet quick, and easy to grasp. Colorful visuals, customized posters, and videos are all good tools to help teach your employees without causing them to zone out from boredom.

Nobody likes to micromanage employees and make them feel incompetent, but it is a good idea to supervise the handling of the equipment occasionally to make sure that it is being used safely.  You can give your employees all the tools they need but if they aren’t using them correctly it won’t improve the conditions of your kitchen.

Another benefit of revisiting your safety measures is that a safe and clean kitchen leads to higher employee morale and productivity,  not to mention the benefit of avoiding lost revenue due to down time from an accident or permanent closure. At the end of the day, the biggest benefit is still ensuring the safety of your staff and patrons. By checking for fire hazards, monitoring your equipment, and training your employees you can improve the safety of your kitchen, protecting your restaurant from disaster.

Running a restaurant is a big responsibility. You have employees, vendors, and customers all counting on you to succeed. This pressure is magnified even more so when there’s an unexpected crisis thrown into the mix.

Whether it’s a health hazard or an earthquake, your restaurant needs to be prepared to deal with the fallout and snap into crisis mode. These crises happen without a moment’s notice and can be catastrophic if not dealt with correctly. So how does your restaurant begin to prepare for the unexpected?

Avoid Being the “Ostrich”:

When a crisis does strike, your restaurant needs to be fast-acting to acknowledge the issue and take the appropriate steps to work towards a solution.

The very last thing you want your organization to be facing at the height of a disaster is a media outrage because you didn’t make any sort of statement. There is no playing the ostrich here; you cannot stick your head in the sand and pretend your problems will go away. You need to be clear, succinct, and precise with your plan internally and to the public. This can be done with a crisis management agenda.

Creating this plan can help you remain calm in times of crises which, in turn, can lead to better decision-making. Every restaurant should have an agenda for managing critical situations, the size of which will depend on the size of your operation and the issue at hand.

How to Compile a Crisis Management Agenda:

• Brainstorm the risks faced by your restaurant such as food safety, insurance liabilities, and potential disasters (before they occur).
• Create a checklist or plan of what should happen when an emergency happens.
• Designate a task force of individuals who will carry out the step-by-step plan.
• Delegate tasks and information to be disseminated internally and externally of the restaurant.
• Identify key organizations that need to be notified such as fire, police, and ambulance services.
• Make a list of audiences that need to be informed: reporters, legal entities, insurance companies. Don’t forget how you plan to address employees and the public.

This agenda should be shared with upper level management and designated employees that are appointed in the agenda. For an effective strategy, this information can easily be spread with Google Docs. Using Google Docs can lessen paper usage and, in case of a fire, will ensure you plan stays intact.

Having a crisis management procedure in place can lessen panic and give you a roadmap for navigating the seas of this crisis.

Keep Your Emotions in Check:

It’s without a doubt that going through a crisis that puts your livelihood in jeopardy is a stressful time. It’s also a crucial time to remain level-headed throughout the crisis. By acknowledging the issues your restaurant is facing and following your crisis management agenda, you can use your team to direct your efforts appropriately, even if you’re still in shock while the situation unfolds.

Not keeping your emotions in check can cause more issues if you act on them. Instead of acting brashly, use your emotions to convey sincerity and genuine concern. Maintaining a calm and professional demeanor can not only begin to fix customer perception but also inspire a more civil view for employees.

For example, Applebee’s had a tumultuous public relations nightmare in 2013. Long story short, Applebee’s fired a staff member for posting a negative comment that a customer had written (due to a privacy violation) and then praised another staff member through a post that also had the customer’s name. Applebee’s posted on Facebook stating the reason they had fired the first staff member, which invited many comments from followers. In the middle of the night, the Applebee’s social media team posted an update on the post, which got lost in the 17,000 comments currently on the post. The social media team began tagging the people who had commented and copy/pasting the update their comments, leading to more heckling and an additional 16,000 comments. The social media team could have waited until a reasonable hour and posted a new update, not a comment, instead of adding fuel to the fire.

Moral of the story? Think before you act impulsively.

Say Sorry and Mean It:

Apologizing is not an easy step for any business, but it is a necessary evil in trying to repair the public’s trust. While making an apology, focus on being sincere. After all, what is an apology without feeling the deepest regret about the actions that occurred? With an honest-to-goodness apology to the affected parties, a business is taking ownership of the situation and can give it credibility.

In making this heartfelt apology, you will also want to take timing into account. If a crisis occurs, a restaurant’s timely apology is important in keeping customers on their side. Even if your team is working behind the scenes to better the situation, it is imperative that these actions are communicated and not done in silence. The longer an apology takes, the less customers will take it seriously.

Go further for your customers and add a side of great customer service to your apology. From late 2015 to early 2016, about 40 Chipotle customers were sickened from E. coli contaminants; a tough blow to a restaurant chain that prided themselves on fresh food free of genetically-modified organisms. Making an apology statement turned advertisement in major newspapers nationwide, Chipotle founder, Steve Ells, addressed the outbreaks, apologized, and made promises of more thorough food safety standards. To bring people back into its restaurants, Chipotle launched their brief rewards program, direct mail offers, and mobile promotions to earn free burritos.

Unfortunately, the world can change at the drop of a hat: people make snap judgments, tectonic plates collide, and food is not handled with proper care. But that doesn’t mean your restaurant can’t be prepared to combat these crises when they happen. Having a plan, keeping your emotions in check, and truly apologizing are crucial elements in preparing your restaurant for a future crisis. Remember the best offense is a good defense.

Save

Have you dreamed of owning your own restaurant? Maybe you’ve sketched out what the exterior would look like on a napkin, daydreamed about what you would serve, or even picked out your china?

But have you ever thought of taking this dream one step farther and putting your ideas to work?

If you’re looking to bust into the restaurant business but aren’t quite sure of what you would need to do it, we’ve compiled the largest pieces you need, into one guide. And because opening a restaurant is no easy task, we spoke with Rob Coffaro, owner of Coffaro’s Pizza in Slippery Rock, Pennsylvania, to get his expertise on the subject.

Prep Time

Concept- First things first, you need a concept. This may be something you already have under belt, but if not, you need to cement what your vision is for your restaurant. Having a more concrete concept can help you carry the elements you want into your restaurant more clearly.

Location- Whether you’re taking over another restaurant or building from the ground up, you should have your location. Talk to your realtor about the different options for your commercial venture. This will impact how you finance your restaurant.

Finances- How you finance will largely depend on your situation. If you are so lucky to have been saving up in your personal savings account, these liquid funds could get you on your way. If your credit is in good standing, a credit card could be a viable solution, depending on how much you need. Another option could be a restaurant specific loan or a Small Business Administration loan. A restaurant specific loan is not bound to a specific need and has a varying interest rates and terms, depending on the size of the loan. Based on the financial institution, this loan can have many different names but serves the same purpose. An SBA backed loan can offer lower down payments and longer terms to the business owner but can be difficult to qualify for. To qualify, a business must meet size requirements, be in good financial standing, be in the for-profit industry, and meet the credit requirements of the lending institution. Instead of going the commercial route, you could also have investors help fund your restaurant. If these are friends and family, remember that while the money can be convenient, it can also be a strain on the relationship.

Business plan- After you’ve analyzed the risks and you’re ready to take on the responsibility of owning your own business, it’s time to create a business plan. This plan gives you a guiding light when things seem dark or what to do next. When documenting your business plan, be sure to include information on your concept, team standards, design, target market, market overview, financial risk, business structure, and external individuals that will be helping you run your business (like a lawyer or accountant).

Legal matters- If you plan on serving alcohol or having a BYOB policy, make sure you check your state’s liquor license laws. Some states can take longer than others for this process, so if this applies to your business definitely get a jump on it!

Mix in Your Ingredients

Write your menu- It’s time to test out what culinary creations will grace your menu. Use focus groups of friends, family, and other chefs to narrow down what fits your restaurant’s style and flow. Make sure to also include various substitutions to accommodate guests with food allergies or dietary restrictions. When designing your menu, you need to keep in mind the physical look of the menu, how categories will be presented, and the pattern in how it’s read.

Network- How are you going to obtain the ingredients of your daily fare. Research foodservice vendors on price, quality, and delivery time but also keep local farms or vendors in mind. A great way to build relationships in the community is to partner these homegrown businesses which could help get your foot in the door for future events.

Get social- Start creating a buzz about your establishment. Choose two or three social media platforms that you are well-versed in (or are prepared to master) and begin showing the world what makes your business unique. You have a great opportunity to show the beginnings of your restaurant, from the first time you walk through the door to opening night. Use it!

Dimensions- Space planning can give you important figures such as your capacity, how many pieces of furniture you can order, and the image of how your restaurant will look at the end. There are many requirements that restauranteurs need to implement in their layout. Whether large or small, your restaurant can be planned out before you purchase a single piece of furniture.

Filling the space- To complete your restaurant, you will need commercial furniture and restaurant equipment (think refrigerators, ovens, etc.). Be sure to purchase products that promise quality and durability. Don’t forget to also pick up dinnerware, napkins, cooking utensils, and silverware to run your business smoothly and efficiently. It’s also time to finalize your menus and send them off to print!

Safety is key- In most states; you need to have a pre-operational inspection done before your restaurant opens. During this inspection, there should be absolutely no food on the premises. The pre-operational inspection confirms that your restaurant is compliant with health laws.

Build your team- The amount of upper-level management you need will depend on your business structure and size but most restaurants have a general manager, assistant manager, shift leaders, and chefs. You will want to look for individuals that are successful in recruiting, supervising, and budgeting. When your management team is in place, you can start hiring the wait and kitchen staff. From top level management all the way to the first-time job holder, training is important for seamless, united customer service.

Let’s Get Cooking

Get your feet wet- Have your soft opening a couple weeks before your grand opening that introduces your business to the community. This lets your future customers get to know you and get excited that you will be opening very shortly.

Call your health inspector- Directly after your soft opening, schedule an operational inspection with the health department. Staying up on these issues is important for the longevity of your business.

Make it an event- For your grand opening, make sure that you are present and available. This is the time to enjoy your handiwork and introduce yourself and your team to all those who came out to support you. You should invite some sort of press outlet, but you may want to also hire a photographer to attend. Designate a staff member or friend to be in charge of social media that night, this is an event you will want to remember.

Enjoy Your Final Product

So your restaurant is now a full-blown operational business. That’s awesome, but the hard work is just beginning. You need to keep up on budgeting, food safety, licenses, and your customers’ overall experience. It’s important to keep in mind that while it may be simpler to hire the accountant and just leave the finances to them or hire an assistant to focus on staying up to date on licensing, you need to be involved. Just because your restaurant is open does not mean you can stop researching and educating yourself. Let this and every ounce of customer feedback drive you to become a better restaurant and business. You need to be involved with each workings of your business to protect and nourish it every step of the way.

Save